ClearFile LLC HR files • Policies • Audit-ready systems
For small companies with 2–50 employees

HR files, policies, and audit-ready office systems for small companies.

ClearFile LLC helps small businesses replace scattered paperwork with complete employee files, clear policies, and organized systems you can actually maintain — without hiring a full HR department.

Get the free HR File Checklist See pricing
Done-for-you templates Custom setup available Specialty support for behavioral health

Built for busy small teams

Clinics Home-care agencies Daycares Salons Cleaning companies Contractors Nonprofits Restaurants Behavioral health agencies Interpreter agencies
What we sell

Two kits. One clear system.

Start with the HR essentials every small company needs. Add the specialty layer when credentialing, chart audits, and payer readiness matter.

HR File Kit

For all small companies with 2–50 employees

From $149

The complete foundation for hiring, managing, and documenting your team — in one organized kit you can start using right away.

  • New hire checklist & employee file checklist
  • Job application and offer letter templates
  • Handbook acknowledgment form
  • Policy templates: attendance, conduct, confidentiality, safety, and anti-harassment
  • Performance review form
  • Write-up / improvement plan forms
  • Termination checklist
  • Training tracker
  • Emergency contact & document retention guide

Best for clinics, home-care agencies, daycares, salons, cleaning companies, contractors, nonprofits, and restaurants.

Audit-Ready Specialty Kit

Premium specialty for regulated agencies

Premium

Built for behavioral health and interpreter agencies that need more than basic HR files — credentialing, clinical documentation, and payer-ready organization.

  • Everything in the HR File Kit
  • Credentialing file checklists & tracking
  • Chart-audit checklists
  • Clinical supervision logs
  • Payer-readiness policy set
  • Client intake packet templates
  • Incident log & follow-up forms
  • File structure for audits and reviews

Designed for behavioral health and interpreter agencies preparing for payer reviews, licensing visits, and internal audits.

How it works

From messy files to a system in three steps

1

Choose your level

Pick a template pack to do it yourself, or a custom setup if you want your files and policies built for your company.

2

We set up your system

Your checklists, forms, and policies are organized into a clear file structure with your company name and roles in place.

3

Stay ready year-round

Use the trackers and checklists for every new hire, review, training, and audit — so nothing lives in someone's inbox or memory.

Pricing

Simple pricing for small teams

Buy the templates and go, or have the whole system set up for you. Final price depends on company size and how much customization you need.

Template Pack

$149–$299

For owners who want to set it up themselves

  • HR File Kit templates (Word/Google-ready)
  • New hire & employee file checklists
  • Core policy templates
  • Review, write-up & termination forms
  • Training tracker & retention guide
  • Setup instructions included
MOST POPULAR

Custom Setup

$750–$1,500

We build your HR file system for you

  • Everything in Template Pack
  • Customized with your company name & roles
  • Employee file structure set up for your team
  • Policies tailored to your workplace
  • Walkthrough so you can maintain it
  • Best for 2–50 employees

Audit-Ready Sprint

$2,500+

For behavioral health & interpreter agencies

  • Everything in Custom Setup
  • Credentialing file system
  • Chart-audit & supervision tools
  • Payer-readiness policies
  • Intake packets & incident logs
  • Priority setup & review support

Need only one piece — like a handbook acknowledgment or a chart-audit checklist? Ask about single-template options when you send your message below.

Free lead-in offer

Start free: the one-page HR File Checklist

See exactly what belongs in every employee file. Download it, print it, and check your current files against it in about 15 minutes.

Free HR File Checklist — one page

Every employee file should be able to answer “yes” to each item below. If you find gaps, that’s exactly what the HR File Kit fixes.

Employee file — must-haves

  • Signed job application & offer letter on file
  • Handbook acknowledgment signed & dated
  • Attendance, conduct, confidentiality, safety & anti-harassment policies acknowledged
  • Emergency contact form current
  • Training completions tracked with dates
  • Performance reviews & any write-ups filed in order
  • Licenses / credentials copied & expiration dates tracked (if applicable)
  • Termination checklist completed for former employees
  • Documents retained per your retention schedule

Want it as a polished one-page PDF with the full kit? Send the message on the right and ask for the HR File Kit.

Copy, fill in, and send

Pick a package, add your details, then copy the message and send it by email. No forms to fight with — just a clear starting point.

Email us

Send to: info@clearfilellc.com Prefer to talk? (208) 988-5040

Questions

What owners usually ask

Is this legal advice?

No. ClearFile LLC provides templates and setup support only. Policies should be reviewed for your state, industry, and company size — and by a qualified HR professional or attorney when needed.

Will this guarantee we pass an audit?

No one can guarantee audit approval. What we do is give you a complete, organized file and policy system so you can show up prepared, consistent, and documented.

We already have some forms. Can you just organize what we have?

Yes — that’s what Custom Setup is for. We build the file structure around your existing team and fill the gaps with the missing templates.

Do you work outside behavioral health?

Yes. The HR File Kit is for any small company with 2–50 employees. The Audit-Ready Specialty Kit adds the credentialing and clinical layer for behavioral health and interpreter agencies.

Contact

Talk to ClearFile LLC

Tell us how many employees you have and what’s hardest to keep organized right now. We’ll reply with the right kit and a clear next step.

Contact details

Reach out by email or phone, or copy the ready-to-send message above.

Email info@clearfilellc.com
Phone (208) 988-5040
Website www.clearfilellc.com
Hours Mon–Fri • By appointment
Email ClearFile LLC Use the copy-and-send message

Important disclaimer

Templates and setup support only — not legal advice. ClearFile LLC provides HR file templates, policy templates, checklists, and organizational setup support. We are not a law firm, and nothing we provide is legal advice.

No guarantee of audit approval. Having organized files and policies helps you prepare, but it does not guarantee that any payer, licensing body, auditor, or agency will approve your company.

Rules vary and change. HR and employment requirements can differ by state, industry, and company size, and they can change over time. Review your policies for your location and situation, and consult a qualified HR professional or attorney when needed.

Your information stays private. No client information is ever shared. We use only what you provide to set up your system, and we do not sell or disclose your company or employee information.